Privacy Policy Notice

HireITstaff e.K., its recruiters and sales managers (hereinafter “HireITstaff”) respect an individual’s right to privacy and value the confidentiality of personal data. This Privacy Policy applies to our candidates\applicants\clients (hereinafter “Candidates”).

1. How we collect personal data

HireITstaff collects personal information about Candidates with the help of its network of recruiters and sales managers. This collection could occur through direct conversations with Candidates in person, over the telephone, e-mail, IM applications.  HireITstaff may also collect information through Candidates’  interaction with social websites or other publicly available sources.

2. What personal data do we collect, hold and use?

We can collect, hold and process personal data of Candidates which may include:
• name, gender, home address, telephone number, email address, date of birth, marital status, salary and other benefits information;
• insurance, social security or other government-issued identifying details;
• passport information;
• work and educational history, criminal convictions, professional certificates and registrations;
• references;
• voicemails, emails, correspondence and other communications created and transmitted between HireITstaff and Candidates.

3.What do we do with personal data?

We use personal data solely for promoting and rendering our services in recruitment (e.g. for responding to service requests; for follow up with Candidates; for sending emails regarding recruitment process or new job opportunities, etc.).
HireITstaff shall make every effort to ensure the accuracy of data processing in accordance with the General Data Protection Regulation, Regulation(EU) 2016/679 of 27 April 2016.

4. Who has access to personal data?

After submitting data to HireITstaff database personal data can be disclosed to line managers and recruiters based on their user access level. All such persons are required to keep personal data safe and secure.
We can share some of the listed personal data with our customers only within recruitment and hiring process and only if Candidates’ explicit consent is given.
We may use third parties web services as a part of our recruitment process (e.g. scheduling, communication). These third-party services have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these sites.
Other third parties are not given access to personal data unless the law allows them to do so.

5. Storage of personal data

After submitting to HireITstaff database, personal data is kept throughout the recruitment process. If Candidates recieve job offers or hired then we keep the personal data during the period of employment with HireITstaff’s customers. If Candidates are unsuccessful as applicants for an open position we may keep their data and contact them when another similar position arises.
Candidates’ personal information is stored securely in our database systems. We implement a variety of measures to maintain the safety of personal information.

6. Candidates’ rights

Candidates have the right to be forgotten and have their data erased from our database. Candidates can also access data, restrict processing, withdraw consent and be kept informed about the processing of their data.




If you do not want your personal data to be processed by HireITstaff or if you have any question regarding processing your personal data or regarding this privacy policy, please send a request to